• That you have consented to our use of your personal information;
• That we need to use your personal information to perform a contract between us (or to take steps at your request prior to entering into a contract);
• That we (or someone else) has a legitimate reason for needing to use your personal information and those legitimate interests are not outweighed by your rights or interests. We must balance our respective rights and interests before we can rely upon this legal basis;
• We need to use your personal information to comply with laws we are subject to.

• Your name;
• Your address;
• Your email address;
• Your telephone number;
• Your date of birth;
• Record of your education and work history;
• Personal statistics (e.g. height, weight etc.)
• Financial information

• Provided by you to us when you engage us to act as your agent.
• Obtained from another source for example internet research or 3^rd parties.

• We will use personal information to supply agency services to you and to communicate with you.
• In addition, we will use your contact information to send you marketing material and news about our events. Further details of when and how we will do this, our legal basis for doing so and the marketing material we will send to you are set out here.
• We will also use your personal information for a variety of internal purposes (such as those listed below)
• To operate and maintain our internal IT systems, such as our document management system;
• For the purposes of internal record keeping;
• For the purposes of complying with our internal policies and procedures;
• For the purposes of training and quality control;
• To ensure confidentiality and the security of personal data;
• To create and update client records; and

• Our use of your personal information in connection with the supply of agency services to you, is necessary for the performance of the contract between us;
• Our use of your personal information for our internal administrative purposes is based on our legitimate interests in ensuring that our business is run properly and efficiently.

• We usually keep records relating to any engagement for 7 years from the end of our contract with you, in case any contractual disputes.

• Without your name, contact details and payment information we will be unable to supply agency services to you.

• Your name;
• Your address;
• Your email address;
• Your telephone number;

• Provided by you to us when you engage us to act as agent on behalf of your organisation.
• Obtained from another source for example internet research or 3rd parties.

• We will use your name, address and other contact details to supply agency services to your organisation and to communicate with you.
• In addition, we will use your personal information to send you marketing material and news about our events. Further details of when and how we will do this, our legal basis for doing so and the marketing material we will send to you are set out here.
• We will also use your personal information for a variety of internal purposes (such as those listed below)
• To operate and maintain our internal IT systems, such as our document management system;
• For the purposes of internal record keeping;
• For the purposes of complying with our internal policies and procedures;
• For the purposes of training and quality control;
• To ensure confidentiality and the security of personal data;
• To create and update client records; and
• To carrying out statistical analysis

• Our use of your personal information in connection with the supply of agency services to your organisation, is necessary for the performance of the contract between us and your organisation;
• Our use of your personal information for our internal administrative purposes is based on our legitimate interests in ensuring that our business is run properly and efficiently.

• We usually keep records relating to any engagement for 7 years from the end of our contract with you, in case any contractual disputes.

• Without your name, contact details and payment information we will be unable to supply agency services to your organisation.

• Your name;
• Your contact details (such as your telephone number or email address);
• Details of your enquiry.

• Provided by you when you contact us (e.g. by making a phone call or emailing us) or make an enquiry at our premises.

• We will use the personal information to deal with your enquiry;
• We will also make a record of your enquiry for internal administrative purposes.

• Our use of your personal information in dealing with your enquiry is based on your implied consent and our legitimate interests in ensuring our business is run efficiently and effectively;
• Our use of your personal information for record keeping purposes is based on our legitimate interests in ensuring our business is run efficiently and effectively.

• Records of emails are kept as long as is necessary to deal with your enquiry. Emails are deleted periodically in accordance with our IT systems.

• Technical information about the devices you use to access our website including your internet protocol address, browser type and version, time zone setting and location, browser plug in type and version, operating system and platform;

• Usage data about how you use our website, including the full Uniform Resource Locators (“URL”), clickstream to, through and from our website (including date and time, services you viewed or searched for, page response times, download errors, length of visit to certain pages, page interaction information (such as scrolling clicks and mouse-overs), form submissions, accessing other content (e.g. video content) and methods used to navigate away from the page.

• The above information will be obtained by us automatically using cookies, server logs and other similar technologies whenever you use our website. Further information about the cookies we use and the purposes for which we use them can be found in our Cookie Policy.

• enable us to run our website;
• help us to improve our website;
• track usage of our website;
• ensure that our website meets our customers’ needs
• and in the other ways described in our Cookie Policy.

• The legal basis we rely upon to collect and use your personal information in this way are our legitimate interests in ensuring that our website functions effectively and, in relation to certain cookies used by us or third parties, our legitimate interests in promoting our business services.

• Information relating to your ability to accept or reject/disable certain cookies is set out in our Cookie Policy.

• If you reject/disable any of our cookies, you will be unable to use certain parts of/functions on our website.

• Further information about this can be found in our Cookie Policy.

• Your name/user name;
• Your location data;
• Personal information contained in your posts.

• From the relevant social media site/your posts

• To interact with you on the relevant social media site;
• We won’t use the above information for any other purpose.

• The legal basis that we will rely upon to do so will be the consent provided by you when you agreed to the terms and conditions of use relating to the relevant social media site

• Your personal data will be retained in accordance with the retention policy of the relevant social media site.

• Your name;
• Your address;
• Your email address;
• Your telephone number;
• Dietary preferences;
• Financial information.

• Provided by you to us; or
• Obtained from another source for example a 3rd party.

• We will use your personal information in connection with the administration of the event.
• In addition, we will use your personal information to send you marketing material and news about our events. Further details of when and how we will do this, our legal basis for doing so and the marketing material we will send to you are set out here.
• Our use of your personal information is based on our legitimate interests in ensuring the proper and effective organisation of the event.

• We will only retain your information for the duration of the event in question (save for your contact details for marketing purposes).

• Your name;
• Your address;
• Your email address;
• Your telephone number;
• Dietary preferences;
• Financial information

• Provided by you to us; or
• Obtained from another source for example a 3rd party.

• We will use your personal information in connection with administration of the event.
• Our legal basis for using your personal information is that is it necessary for the performance of a contract to which you are a party.

• Your name;
• Your address;
• Your email address;
• Your telephone number;

• Provided by you to us;
• Obtained from a third-party source such as Business Development platforms.

• We will use your personal data to contact you in relation to business development opportunities for you or your organisation.
• Our use of your personal information is based on our legitimate interests in providing agency services to our clients and business development.

• We will retain your personal information unless and until you inform us that you no longer wish to be contacted by us.

• Your image;
• Dates and times you access our premises.

• Automated CCTV recordings.

• We will use the above information for security purposes. Our legal basis for doing so is our legitimate interest in ensuring that our premises are secure.

• CCTV images are stored on a hard drive for 30 days for reference purposes.
• In the event that any CCTV imagery is required in connection with a security incident, it is copied on to a disk and retained until the relevant incident has been dealt with (whether internally or externally by law enforcement agencies).

• you have given us your express consent to do so; or
• you are an existing client or have attended our events and we want to tell you about similar products or services that may be of interest to you and you have not opted out of receiving such communications.

• Suppliers of information technology products and services. We haven’t included the names of our IT providers in this privacy notice because their identity will change from time to time. However, if you would like further information about any of our current IT providers, please contact us using the details set out here.

• We use suppliers of information technology products and services in connection with the supply, maintenance and/or improvement of our IT network and the creation, development hosting and maintenance of our website.

• We rely upon our legitimate interests in ensuring that our business can function properly and efficiently and that our IT network is secure.

• We enter into contracts with our IT providers which require them to put appropriate security measures in place and which restrict their use of your personal information.

However, we will only share your personal information in this way if the third parties in question agree to keep your personal information safe and private.

Also, if, for example, a merger happens, the purchaser will only be able to use your personal information in the ways set out in this privacy notice.

• We must provide you with a copy or your personal information and the other supplementary information without undue delay and in any event within 1 month of receipt of your request;
• We cannot charge you for doing so save in specific circumstances (such as where you request further copies of your personal information).

• This is a right to have your personal information rectified if it is inaccurate or incomplete.

• We must rectify any inaccurate or incomplete information without undue delay and in any event within 1 month of receipt of your request;
• If we have disclosed your personal information to others, we must (subject to certain exceptions) contact the recipients to inform them, that your personal information requires rectification.

• This is a right to have your personal information deleted or removed.
• This right only applies in certain circumstances (such as where we no longer need the personal information for the purposes for which it was collected).
• We have the right to refuse to delete or remove your personal data in certain circumstances.

• If this right applies, we must delete or remove your personal information without undue delay and in any event within 1 month of receipt of your request;
• If we have disclosed your personal information to others, we must (subject to certain exceptions) contact then recipients to inform them that your personal information must be erased.

• This is a right to obtain and re-use your personal information for your own purposes;
• It includes a right to ask that your personal information is transferred to another organisation (where technically feasible).
• This right only applies in certain limited circumstances.

• If this right applies we must provide your personal information to you in a structured, commonly used and machine reasonable form
• Again, we must act without undue delay and in any event within 1 month of receipt of your request;
• We cannot charge you for this service.

• This is a right to object to the use of your personal information.
• The right applies in certain specific circumstances only.
• You can use this right to challenge our use of your personal information based on our legitimate interests;
• You can also use this right to object to use of your personal information for direct marketing

• If you object to us using your personal information for direct marketing, we must stop using your personal information in this way as soon as we receive your request.
• If you object to other uses of your personal information, whether we have to stop using your personal information will depend on the particular circumstances.

• This is a right not to be subject to a decision which is made solely on the basis of automated processing of your personal information where the decision in question will have a legal impact on you or a similarly significant effect.

• Where such a decision is made, you must be informed of that fact as soon as reasonably practicable;
• You then have 21 days from receipt of the notification to request that the decision is reconsidered or that a decision is made that is not based solely on automated processing;
• Your request must  be complied with within 21 days.

• This is a right to ‘block’ or suppress processing of your personal information.
• This right applies in various circumstances, including where you contest the accuracy of your information).

• If we are required to restrict our processing of your personal information we will be able to store it but not otherwise use it.
• We may only retain enough information about you to ensure that the restriction is respected in future.
• If we have disclosed your personal information to others, we must (subject to certain exceptions) contact them to tell them about the restriction on use.